Revolutionize Your Business with Robotic Process Automation in Toronto

Automation and Guidance

Across industries, organizations rely on routine, repetitive processes to achieve their business goals.  These mundane, everyday processes keep the business process management running smoothly in the contact centre and back office and across. 

They’re often inefficient, and repetitive and can lead to both agent and customer frustration. They typically require employees to navigate between various systems, copying and pasting as they go and lead to customers having to repeat information.

Conversely, for more complex interactions, agent guidance can power greater agent efficiencies, accuracy and compliance.  Our solutions takes robotic process automation to a higher level by delivering real-time contextual guidance and automation of repetitive tasks directly to the front and back office agents’ desktops.

RPA software technologies solutions are helping organizations release their employees from repetitive, unproductive processes, leading to significant benefits including reduced handle time and costs, improved SLAs, customer satisfaction and employees with these automation tools.

Robotic Process Automation & Guidance

Learn more about our innovative robotic process automation offered by the Xentrax team by reading through our most frequently asked questions for further guidance. If you have any other questions regarding our services, reach out to one of our team members directly or by filling out our online form for more information.


What is robotic process automation?

Robotic processing software (RPA) is a software technology that makes it simple to develop, implement, and maintain automation tools that mimic human actions when engaging with virtual software systems. Software robots, like humans, can comprehend something on a screen, finish the correct keyboard strokes, browse infrastructures, recognize, and extract information, and support a number of pre-determined tasks. However, software robots can do it promptly and more comprehensively than humans without stopping. Workflows are simplified by robotic process automation, producing companies that are increasingly profitable, adaptable, and attentive. By removing menial tasks from their working days, it also increases job satisfaction, participation, and efficiency amongst employees.

Workflows are simplified by robotic process automation, producing companies that are increasingly profitable, adaptable, and attentive. By removing menial tasks from their working days, it also increases job satisfaction, participation, and efficiency amongst employees. Robotic process automation is non-intrusive and can be installed easily to expedite digitalization within your organization. It’s also great for streamlining workflow processes involving outdated systems that don’t have web services, virtual desktop infrastructures (VDIs), or access management.

Bots for robotic process automation have the very same digital skills and capabilities as humans and more. In other words, robotic processing automation (RPA) bots can be thought of as a virtual working population that can engage with any application or system. Bots, for example, can use copy, and paste functions, collect data from the internet, compute, work with files, transcribe emails, register into applications, connect to web services, and retrieve complex data. Furthermore, as these bots can make adjustments to any interface or process flow, there is a requirement needed to alter business operations, apps, or existing processes to automate.

RPA bots are simple to set up, employ, and disseminate. You can modify RPA bots if you understand how to capture footage on your mobile. Robotic process automation bots can be organized, recreated, tailored, and shared all throughout a company to perform business operations.

Where can RPA be used?

Robotic process automation (RPA) is currently driving new productivity improvements and empowering employees from repetitive tasks across a variety of industries and procedures. RPA has been implemented in areas as diverse as banking, compliance, legal, customer service, operational processes, and technology. It has also been incorporated by companies in industry sectors related to financial solutions to universal health care, designing and production to the government sector to retail, and more.  RPA has expanded in favour due to its broad practical application. The repetitive process is an essential contender for automated processes, and cognitive functions that require greater AI abilities are becoming more prevalent.

Here is a closer look at industries that can benefit from implementing robotic process automation (RPA):

1. Customer service application

RPA automation alters the way businesses interact with their customers. One common example is the use of RPA to automate customer interactions. Instead of having an employed person manually perform time-consuming processes of seeking information for consumers, companies are increasingly beginning to turn to Robotic process automation to optimize their intern process. RPA is used by businesses to automate every step of evaluating the information affiliated with a customer’s profile and incorporating the sets of data needed, removing a need for a human operator to swap among both application fields.

2. It can process your businesses invoicing

An automated RPA bot can help by acknowledging file types and accessing information from the files without the need for human involvement. This is due to the fact that invoicing is a rules-based procedure. In other words, it is merely reporting a set of circumstances to the customer, making it the ideal task for an unsupervised RPA bot to perform.

3. Boosting internal productivity among your employers

The primary benefit of RPA automation is that you are efficiently and successfully employing another worker to do the job for a tenth of the cost. However, the only difference between a human and an automation bot, is that the bots never require time off, make mistakes, and have the ability to work around the clock. This ultimately has a significant impact on human employees due to their productivity rates. 

4. Onboarding new employees without increasing paperwork 

When an employee account is created, RPA automation can be employed to quickly create and send offers as well as instigate an automatically generated process flow. RPA may be utilised to lessen the quantity of documentation you handle by implementing an automated collection system that eliminates the necessity to print paper documents by collecting and transmitting them in a digital format.

5. Processing your payroll operations 

An automated payroll system can be programmed to cover a wide variety of payment transactions, including wages, extra pay, royalties, bonus payments, raises, wage withholdings, and expenditures. HR staff will benefit from an automation system that allows them to focus on tasks that require their attention.

6. Storing data and other forms of information 

RPA is extremely valuable to companies as it can sort through massive quantities of data indefinitely, without errors, and at all times without breaks. RPA will assist in coordinating this flood of information and store it in a centralized database rapidly but without the chance of failure that is prevalent with human people.

Is robotic process automation an AI?

No, robotic process automation (RPA) and AI, also known as artificial intelligence, are not identical. So, how can you tell the differences between robotic process automation (RPA) and artificial intelligence (AI)? Let’s take a closer look at this in more detail below:

The computation of accurate intelligence procedures by computer systems, or “computers”, is known as artificial intelligence (AI). Learning, which can be defined as acquiring information and context-specific guidelines to use data, reasoning, which can be defined as utilizing context and procedures to make conclusions, and self-correction are instances of these processes —learning from achievements and failures. On the other hand, recognition software, object recognition, voice recognition, virtual agents, speech synthesis, and sentiment classification are popular examples of AI applications.

While robotic process automation is used to assist humans by automating manual procedures, AI is considered a type of innovation that can substitute human workers and optimize end-to-end operations. RPA employs structured inputs and logic, whereas AI employs unstructured input data and begins to develop its own understanding. Blending RPA and machine intelligence can result in a completely autonomous methodology.

What features and capabilities are important in RPA technology?

There are numerous important features and capabilities of RPA technology. Here is a closer look at these capabilities in more detail:

Powerful analytic capabilities

RPA software includes a robust analytics toolkit for measuring the efficiency of the automaton workforce. Generally speaking, robotic process automation is controlled and maintained from a centrally controlled dashboard. The platform is available from everywhere and provides basic performance measures on automated systems, data centres, process flows, and other mechanisms. The comprehensive operation analysis not only helps to monitor operational processes and identify issues. In addition, RPA also aids in simplifying prospective caseloads.

Robust security features

If a company relies heavily on automation, many users will require direct connections to RPA capabilities.  Furthermore, numerous automation and robotics software allow for the arrangement and personalization of data encryption for securing particular data kinds in order to protect against network communication disruptions. The bot’s access to all automated information, evaluations, and directions is encrypted to protect against malicious tampering and to make sure the credibility of the chronology of events is complying.

An easy to operate bot interface

RPA tools enable a prompt and straightforward formation of bots by acquiring keystrokes and mouse clicks with an organized screen recorder element. Many RPA product lines include the capacity to create and edit bots as well manually. 

Storage control components

The method allows for the safe storage of each procedure variant in headway without the threat of removal. Some RPA products include a command centre element that enables you to monitor and control bots, maintain a record of user and bot actions, and oversee configurations. This element can provide independently audited command and oversight over the RPA atmosphere, including bots, customers, users, and timetables. 

Seamless bug removal

From a technological standpoint, the most significant advantage of RPA is its ability to adjust a process in real-time. It also allows changing independent variables to evaluate various situations without needing to enable or disable the software all the time. This flexible approach to error handling facilitates fast advancement and resolving issues in a manufacturing process without demanding modifications.

It is free of code

Modern RPA tools are free of any code. They can digitalize any software application in any department throughout a company where admin or office clerks’ tasks are performed. As a result, employees with limited programming skills can start creating bots using a graphical user interface and various intuitive tools.  The reduced code or eliminated code development platform enables a speedier execution of the business apps. Furthermore, this framework minimizes installation cost, teaching, and implementation.

It offers a seamless integration from start to finish

The core venture robotic process automation integration is incorporating numerous third-party applications in business network technologies. RPA tools can focus on providing unprecedented versatility in assessing the results of digital workplace productivity due to their seamless connectivity.

Intelligence insights that allow you to gain knowledge and apply it accordingly

A legitimate intelligence feature of the RPA refers to the ability to obtain and utilize knowledge as a skill set. Robots that collect unstructured and structured information transform it into data and then into useful insight that is beneficial for end users or consumers. RPA solutions include machine learning and artificial intelligence, and cognitive intelligence as basic features. They can use machine learning, computer concepts, and cognitive automation to assist bots in enhancing their ability to make intelligent decisions over time.

What are the types of RPA?

Robotic process automation is classified into three categories: attended automation, unattended automation, and hybrid RPA. Let’s take a closer look at each type below:

1. Attended automation

RPA bots can act in the role of a representative, conducting necessary operations and seeking guidance from the representative as necessary. Attendant automation can be used to enhance routine labour performed by the employees who interact with customers.

2. Unattended automation

These bots function similarly to batch procedures on the cloud, with computational tasks performed in the background. Unattended automation is a great way to reduce the workload of back-office employees. 

3. Hybrid automation

This type of hybrid robotic process automation incorporates attended and unattended RPA bots. It essentially offers automation relief for back and front office operations. This facilitates process automation from beginning to end.

How do AI and RPA relate?

The two technologies can complement and exist when integrated to generate a much more robust platform for intelligent automation. Accordingly, they can automate any office business operation and instigate tasks through merged human and bot teamwork initiatives that will ultimately boost your internal productivity and allow you to expand your business successfully.

You can do the following by combining the two:

·  Increase your workforce’s productivity.

·  Remove tedious and repetitive work from your workforce.

·  Eliminate risk of human error in the workplace to ensure high accuracy.

·  Improve information operational effectiveness while saving money.

·  Obtain complete production accountability with the help of a customized home screen and reporting assistance.

With the help of robotic process automation, businesses can eliminate repetitive tasks and enhance productivity within your organization.

Therefore, if you want to learn more about robotic process automation and guidance solutions that are powered by Xentrax, you’re in the right place.

Speak with a friendly Xentrax representative or contact us by using our online form, and a team member will get back to you as soon as possible. With our innovative solutions, you can streamline your business practices and ensure your business is prepared for the future.

We look forward to working with you.

To learn more about how we can help with business process automation technology, please contact Xentrax today.